4 SEASONS RANCH CLUBHOUSE MEMBER USE POLICY

The Clubhouse is a centerpiece in the 4 Seasons Ranch. Homeowners in good standing may use the clubhouse for personal events. They may also reserve the clubhouse for a group or organization of which they are a member provided they are inattendance throughout the function. Members using the clubhouse themselves, or sponsoring an organization for the use of the clubhouse, will be financially responsible for damages to the premises or contents therein caused by themselves or their
guests. They are also legally responsible for the behavior of minor children and guests in attendance.

RESERVATIONS: Reservations are made with the Clubhouse Committee Chairman. Please call, text, or email the number/address listed below to see if the date of your event is available. Once a date is agreed upon, fill out a Clubhouse Reservation Request form and return it as directed. A $100 refundable cleaning deposit is required when you make your reservation. The deposit must be paid by check or money order. Reservations are not confirmed until the deposit has been paid.

YOUR RESPONSIBILITY: Our clubhouse is a valuable amenity owned by our community. The Board of Trustees has established rules to ensure that it is maintained to a high standard. That means that when you are ready to use it you will find it clean and neat. After your function, you are expected to return it in the same condition for the next user. The deposit will be refunded after your event, provided the clubhouse and facilities are left clean, neat, and that all items on the checklist are completed by the agreed upon time. All or part of your deposit may be forfeited to the Ranch if cleaning is incomplete or insufficient. The forfeited amount is subject to the discretion of the Board of Trustees.

PLEASE NOTE THE FOLLOWING CLUBHOUSE RULES:

Hours for your function will be determined at the time of reservation. Overnight and late-night activities are not allowed.

Furniture may not be removed or borrowed from the clubhouse under any circumstances. Pictures on the walls may not be moved or removed.

The pool and/or golf course are not included in clubhouse reservations unless specifically approved by the Four Seasons Ranch Board in advance of your function.

Holiday events planned for the entire membership will be scheduled on the calendar at least 30 days before the holiday. Holidays are: Easter, Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas Eve, Christmas Day and New Year’s Eve. If no events are scheduled for the entire membership by 30 days before the holiday, the clubhouse will be available for reservation by individual members on those dates.

Sales events such as garage and estate sales are not allowed at the clubhouse.

The barbecue has its own rules. If you use it you will be expected to abide by those rules. Occupancy of the clubhouse is subject to limits established by the Fire Dept. Users must adhere to the occupancy limit posted in the clubhouse. Smoking in the clubhouse is prohibited.

Alcoholic beverages are not permitted in the clubhouse facilities unless the reserving member provides proof of “Liability Insurance” protecting the Ranch in an amount deemed sufficient by the Board. Such proof must be provided at the time of reservation and be approved by the clubhouse Board liaison. Third party concessionaires or vendors are required to provide evidence of insurance including liquor liability and additional insured status for 4 Seasons Ranch. Ranch sanctioned events open to the general membership are exempt from this requirement.

REMINDER: Our community is managed by volunteers who help maintain community property and keep Ranch maintenance fees reasonable. Please recognize that they freely give their time to make Four Seasons Ranch a great place to live and play. You can make their job easier by following these and other Ranch Rules that have been established to protect the entire community.

Safeguard your cleaning deposit by meticulously adhering to the cleaning checklist provided to you with the clubhouse key. After renting the floor and shed should look like this.

Clubhouse Rules revised November 21, 2022

Questions? Call or Text Sarah Lewis at (360) 421-9526 or email sburke1984@gmail.com.

Member Use Policy

Reservation Packet

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